ThoughtFIRE

At thoughtFIRE we don´t think just business.
We think people.
We think relationships.

thoughtFIRE relies on a team of spunky and fresh individuals with the ability to turn concept into event heaven!

We do it all from conferences, workshops, banquets, cocktail functions, product launches, seminars, exhibitions... (DEEP BREATH)... to live events, shows, openings, specialised meetings, wedding receptions and promotional events.

But wait! There's more... we're also a fully serviced Public Relations consultancy. So we can manage the event and the media - a ONE-STOP-SHOP!

With experience in managing events from 10 to 10 000 and more - we have established ourselves as one of the best management companies in South Africa.

thoughtFIRE have been a supplier to KZN Top Business Portfolio for many years now.

Services

We do it all and best of all we love doing it!

Concept and Design

• Design of logo and theme
• Design of announcement, invitations, posters, Attendance & CPD certificates
• Design, print and production of invitations, programmes and nametags
• Planning and devising of Marketing and Promotional Strategies

Managing of Databases

• Distribution of Invitations
• RSVPs and Confirmations
• Maintaining and Updating of Databases

Venue Liaison/Coordination/Management

• Sourcing of Venue
• Accommodation Bookings
• Coordination & Management of Exhibition Requirements
• Catering Requirements
• Décor Requirements
• Equipment Requirements
• Audio-Visual Requirements
• Video and Photography
• Parking Requirements
• Security Arrangements
• Protocol Arrangements
• Translation Facilities
• Provision of Administration Office for Conference Members

Public Relations and Media

• Media Relations and Publicity
• Media Releases
• Press Conferences
• Editing and Writing
• Employee Communications
• Customer Communications
• Crisis/Issues Management

Conference Packs

• Sourcing of all conference material
• Nametags
• Conference Bags
• Workshop Material
• Corporate clothing, Caps, Souvenirs, Speakers Gifts, Stationery

Transport Coordination

• Flight Bookings
• Confirmations of flights
• Airport Transfers
• Travel desk at Airports
• Pre and Post Congress Tours
• Accompanying Persons Tours
• Shuttle Service for Delegates Conferencing

Registration

• Signing in of Delegates
• Handing out of Conference Packs
• Manning of Help Desk during Registration
• Provision of Staff for Duration of Registration
• Distribution of Attendance & CPD Certificates

Additional Event Requirements

• Sourcing and Liaising of
• Guest Speakers
• VIP Protocol and Security
• Applications for Mayoral Receptions
• Sponsorship
• Promotions
• Design, Maintenance and Hosting of Web Sites
• Coordination of Committee Meetings and Provision of Minutes

Expenditure Control and Budgeting

• Collection of Registration Fees
• Providing of Proposed Budget
• Reports and Reconciling of Accounts and Event Logistics